Many people schedule a meeting and hope for the best, rather than hatching a plan to get solid participation from their colleagues. Here are a few pro tips to make your everyday meetings more creative and impactful.
Practice “yes, and,” a technique from improv comedy where you actively listen and then build on ideas, rather than looking for ways to poke holes in what another person said.If you have an energetic group, introduce a “talking stick” where the person holding the stick has the floor until it’s passed to the next person. A yellow pencil is great for this.Use a white board or flip chart to display your meeting objective as the constant reminder of why you’re there.
Your team may be delighted by how stick figures can help communicate the emotional impact you are looking for. Find other ways to use drawing as a way to help colleagues think differently, and maybe get a little silly.“I’m the conductor of the orchestra,” says master facilitator Tera Miller, creative director and partner at Ketchum. “I know when to tell the tuba to tone it down so we can hear more of the flutes.
Miller describes her facilitation style for getting the best meeting performance out of participants as a combination of “kindness, humor, and a certain level of sass.” This approach can help create an atmosphere where everyone feels comfortable participating, even in the face of the team's strongest personalities.
By coaxing more participation from everyone, you’ll make all your participants feel valued. Keep in mind that some participants might not have the to see they are a noisy tuba, and they may need a few gentle nudges to understand the idea of sharing the floor.Because you have committed to ending on schedule, build in time for a wrap up, where you’ll refer again to your meeting objective and identify whether you’ve “And ask people to summarize the meeting in one word or a sentence,” says Barefoot.
Once you establish a more creative approach to meetings by helping colleagues learn what to expect and how to generate ideas together, you’ll find that you’ll get better results. Having meetings that are productive and fun is something we all want to look forward to.
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